Overview
Automated enrollment & booking system for a global music academy
A dynamic academy website that automated the full student enrollment workflow — from class discovery to booking and payment. Built on WordPress with Amelia and WooCommerce, it eliminated the manual overhead that was holding the academy back as it scaled.
Automated 90% of the enrollment process. Class sign-ups increased by 35% within the first three months.
90%Enrollment Automated
35%Increase in Sign-Ups
6Weeks to Launch
0Manual Invoices
Services Provided
WordPress Development, Booking System Integration, Payment Gateway Setup, UI/UX Design
Technology Stack
WordPress, WooCommerce, Amelia Booking, LiteSpeed Cache, Stripe
Timeline
6 Weeks
Key Features
Automated class scheduling & booking, Online tuition payment via Stripe, Student dashboard for resources, Sheet music download portal, Instructor profile pages, Mobile-optimised booking flow
Outcome
Automated 90% of the enrollment process. Class sign-ups increased by 35% within the first three months.
Process
Challenge & Solution
The Challenge
Drowning in admin as the student base grew
Managing student enrollments, class schedules, and fee collections manually was becoming unsustainable. Administrative burden was taking time away from teaching.
- → Manual enrollment via phone calls and WhatsApp
- → No reliable payment collection system
- → Class scheduling done on spreadsheets
- → Student resources shared over email individually
The Solution
A self-running enrollment machine
Adam Apps built an automated academy portal where students can discover courses, book class slots, and pay online — all without staff involvement.
- → Amelia booking plugin customised for music lesson scheduling
- → WooCommerce + Stripe for seamless tuition collection
- → Downloadable resource portal for enrolled students
- → Automated confirmation and reminder emails
Next Project
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